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Tenants List |
The tenant is a resident in an apartment building or an employee in a company. The tenant can grant access to a visitor. Tenants list can be created in EntraPass to be used with the KTES.
Creating a New Tenants List
1 - From the Users toolbar, select the Tenants list button.
2 - Edit the Tenants list name. Default value is New tenant list .
3 - Select the Tenant ID length (1 to 5). Default value is 4.
4 - Select the Tenant PIN length (4 to 6). Default value is 4.
5 - Select the Wiegand display format on LCD . Possible values are:
• Hexadecimal 24 bits
• Hexadecimal and decimal 24 bits
• Hexadecimal 32 bits
• Hexadecimal and decimal 32 bits
• Decimal ABA 8 digits
• Decimal ABA 10 digits
Default value is Hexadecimal 32 bits
Adding New Tenants to the List
1 - Select the General tab.
2 - Click the Add ( + )button. You can use the Legend button to display the actual status of each tenant.
3 - Configure the tenant parameters:
• Tenant name : Enter the tenant’s name (20 characters maximum) . Default value is New tenant .
• Tenant ID : Enter the tenant’s ID. The tenant’s ID is an identification code consisting in a 1 to 5-digits number a visitor can use to call a tenant. The number of digits available for an ID has already been configured when the list was created. Default value is 0000.
• First phone number : Enter the first phone number. The first phone number is used when a visitor select the tenant from the KTES directory. If no phone number is entered, the tenant cannot be called by the KTES system and will not be displayed in the KTES directory either (15 digits maximum). Default value is empty.
• Second phone number : Enter a second phone number. The second phone number is used by the KTES to contact the tenant when there is no answer to the first number (15 digits maximum). Default value is empty.
• PIN : A Personal Identification Number ( PIN ) consists of a 4 to 6-digits number configured for each tenant. The number of digits available for a PIN has already been configured when the list was created. Default value is 0000.
• Access schedule: Enter the access schedule. For security reasons, an Access Schedule should be configured in order to link a schedule with the tenant access rights. A tenant can access the building according to specific time, days and holidays defined in the system. Default value is Always valid. Refer to see Schedules Definition for more information on schedules definition.
• Tenant admin level : Select the administration level for the tenant (Installer, Owner, Maintenance or Tenant). Default value is Tenant .
• Tenant language: Select the default language used by the KTES for the tenant (System, English, French, Spanish, Custom). Default value is Default (for more information on the system language, see Kantech Telephone Entry System (KTES) Configuration.
• Disabled Tenant : A Disabled Tenan t status allows the activation of a relay and/or the generation of an alarm. Default value is deselected ( enabled ).
• Trace : The trace option allows the activation of a relay and/or the generation of a traceability event. Default value is deselected ( not traced ).
• Hide tenant : This option is used if you want the current tenant’s name to be displayed or hidden. Default value is deselected ( displayed ).
• Extended door access delay : The extended delays correspond to the additional time lapse a door should stay unlocked and could be kept opened (for instance, a handicapped person could need more time to access to a building). Default value is deselected ( no extended delay ).
• Extended ring : The system can allow an extended number of rings in order to give more time for the tenant to answer. Default value is deselected ( no extended ring ).
4 - Select the Advanced options tab.
5 - Set the Tenant validation date :
• Start date : The Start date is the date from which the tenant can access the system. Enter the date in the field (mm/dd/yyyy) or click on the calendar button to select a date. Default value is empty.
• Use end date : The end date is the date at which the tenant cannot access the system anymore and its status is no more valid. Select the checkbox to enable the end date. Default value is deselected ( no end date used ). Enter the date in the field (mm/dd/yyyy) or click on the calendar button to select a date. Default value is empty.
6 - Set the Do not disturb option. This functionality is used to place the tenant in a “Do not Disturb” (DnD) status if the selected schedule is active. You would check the Hide tenant check box if you would like the tenant to remain hidden from the list or for search option while in the DnD status.
7 - The Call second phone number option enables the use of a second phone number immediately (bypassing the first number) when the schedule is active. If you would like to use the second phone number only when the selected schedule is active, you would need to make sure the Call second phone number only on schedule box is checked.
8 - Set the Wiegand interface for access granted :
• Tenant card number : A 64-bit number associated to each tenant. This number is used by the tenant to get access from the KTES.
• Card holder for access granted ( not available in EntraPass KTES Edition) : This card holder’s number will be the first card number to be used by the tenant to get access from the KTES.
Importing a Tenant List
In order to ease the process of importing tenant lists, an automated procedure has been implemented to guide you through the various steps.
Step 1: Click the Import button to run the Tenant Export/Import Wizard.
Step 2: Click the Next button and select a CSV format source file.
Step 3: Click the Next button and choose the field to be imported from the list at right. Use the left and right “hand” buttons to add or remove data fields. A different field separator can also be selected (default is Comma).
Step 4: Click the Next button and select the tenants to be imported.
Step 5: Click the Next button and then the Import button to complete the operation.
Step 6: Click the Next button to see a summary of the imported data.
Exporting a Tenant List
As for the importation, an automated procedure has been implemented to guide you through the various steps of exporting a tenant list.
Step 1: Click the Export button to run the Tenant Export/Import Wizard.
Step 2: Click the Next button and choose the field to be exported from the list at left. Use the left and right “hand” buttons to add or remove data fields. A different field separator can also be selected (default is Comma).
Step 3: Click the Next button and select the tenants to be exported.
Step 4: Click the Next button and select a CSV format destination file. Click the Export button.
Step 5: Click the Next button to see a summary of the exported data.
